Not another event agency.
The unit that plugs into yours.
event.clinic is a European event unit with an international team, working worldwide. We strengthen existing event teams with extra capacity, experienced specialists, day-of reinforcement, and a shared operational toolset, for whenever the event asks more than the core team can carry alone.
- 06:00Venue lockdown & security sweepZONE A–D · SECURITY LEADDone
- 07:30Supplier load-in window closesGATE 3 · LOGISTICSDone
- 08:30Accreditation gates openQR ENTRY · ALL ZONESLive
- 10:15Broadcast compound checkZONE M · MEDIA OPSNext
- 11:00VIP protocol briefingHOSPITALITY · ROOM H2Next
- 12:00Doors open, public flow beginsCAPACITY MONITOR ONNext
Your team stays in charge.
We fill the gaps.
Classical agencies want to take the event over. We do not. event.clinic is designed to reinforce your structure, your ownership, your client relationships, and your delivery team exactly where the event needs support, and only for as long as it needs it.
What stays with your team
- Event ownership and accountability
- Client relationships and stakeholder trust
- Creative direction and final decisions
- Your core team and preferred suppliers
- The authority to lead the event your way
What event.clinic plugs in
- Extra creative and production capacity
- Specialists for uncommon or high-stakes tasks
- Day-of command reinforcement
- Operational structure across planning and delivery
- A shared toolset that keeps everyone aligned
A clinical protocol for event reinforcement.
We do not sell generic support. We diagnose the real pressure point, insert the minimum effective reinforcement, work inside your command structure, and leave your team stronger when the event is done.
Diagnose
Tell us where the pressure is: a capacity crunch, a specialist gap, a delivery bottleneck, or missing operational structure. We define the real need before we propose support.
Snap in
We bring in the right people, the right level of reinforcement, and the right working structure under your reporting lines and event reality.
Deliver
We work inside your operation, not around it. Same plan, same reporting logic, same event goals, full visibility for your leads.
Hand back
When the event closes, the knowledge stays with your team. Documentation, structure, learning, and configured workflows do not disappear with the external support.
Built for teams that already run events.
event.clinic is for teams that know how events work but need more capacity, more specialist depth, or more operational precision when the scale, visibility, or pressure rises. The same team plugs in under whatever shape fits: an expert event unit, an extension of your agency, or your event department for the moment that matters. We add professional support and international experience; we never take over your leadership.
In-house event teams
Marketing and event teams handed a flagship event beyond their usual scale. We plug in as an expert event unit, effectively an event department you can switch on for the moment that matters, without permanent hiring.
Federations and rights holders
Lean permanent teams that need specialist depth around them. We operate as an expert unit alongside your core staff, covering accreditation, protocol, operations and compliance, with the continuity to repeat it season after season.
Agencies and venues
We integrate as an extension of your team, a temporary boost under your own brand. For a production or event agency, that means overflow depth delivered discreetly; for a marketing agency, we can act as your event department for the project.
We also step in when the shape of the event gets harder.
Some of the hardest moments are not about size but about shape: an event spread across places, a calendar that collides, or a situation that turns without warning. We are built for those too.
One event, several venues
When an event runs across multiple venues or cities, we help you run it as a single coordinated operation, with one shared picture across every location.
Several events at once
When the calendar collides and events land on top of each other, we bring parallel teams so nothing gets under-resourced at the moment it matters.
Emergency reinforcement
When an event is suddenly at risk, a key supplier falls through, a gap opens, or scope arrives that was never budgeted, we can move in fast, within a very short window, to steady it and get it delivered.
Three forms of reinforcement.
One integrated model.
Every engagement is calibrated to the real need. Some events need extra hands. Some need rare expertise. Some need stronger operational command on the ground. Most need a combination.
Capacity
Extra creative, planning, and production capability when your team is stretched by scale, timeline, or complexity.
Specialists
Experienced people for the tasks few teams keep in-house full time, from accreditation and protocol to sport operations, public-sector liaison, and event-critical coordination.
Command reinforcement
Operational support where event-day pressure is highest, including run-of-show discipline, venue command, issue visibility, and decision support.
One operating system behind the reinforcement.
Behind every engagement is a shared event and production management system, the operating layer the whole mixed team works in. Our specialists record everything in it: every task, decision, approval, and operational detail, kept visible to your team in real time from first planning through show day and into post-event review. AI-enforced workflows keep that record disciplined, prompting the next step, flagging what is missing, and holding the plan together.
The toolset stays in a supporting role, never the headline. But it is the single place where the plan, the progress, and the detail stay visible to everyone at once.
Built from real event pressure, not software theory.
event.clinic is shaped by decades of professional event delivery and the operational realities of complex live environments. The specialists, the model, and the toolset are distilled from real events where structure, timing, accountability, and calm decision-making matter.
When the event gets bigger than the team can carry alone, plug in the right reinforcement.
Bring us in where the load is real, the timing is tight, or the task needs specialist depth. Your event stays yours. We help you run it with more structure and less friction.
Diagnose the gap.
Snap in the right reinforcement.
Hand back a stronger team.
event.clinic works as a precision reinforcement model for complex events. We assess the real operational pressure point, plug in the right level of support, work inside your structure, and leave the event and the learning in your hands.
We are not a takeover model.
The event remains yours. We do not replace your team, your authority, or your client relationship. We work within your existing structure and add support only where the event is exposed, overloaded, or underpowered.
Five phases. Minimum effective intervention.
Diagnose
We identify whether the event needs capacity, specialist expertise, stronger operational structure, or a mixed intervention.
Design the intervention
We define the people, scope, timeline, reporting logic, and support model that best fits the event.
Plug in
The right reinforcement joins your environment and works within your planning, command, and stakeholder context.
Operate
We support delivery with discipline, clarity, and visibility, without adding noise or fragmentation.
Hand back
The event closes, the knowledge stays, and your team is left with stronger structure, cleaner documentation, and better operational memory.
Minimum effective intervention.
Our model is based on the idea that the best support is precise support. Not more people than necessary. Not more process than useful. Not more complexity than the event actually requires.
The reinforcement layer for complex events.
event.clinic strengthens teams in three ways: extra capacity, specialist expertise, and day-of operational reinforcement. These can be deployed separately or combined, depending on what the event really needs.
Capacity when your team is stretched.
Some events simply exceed the normal carrying capacity of the in-house team or lead agency. We add experienced production and planning support so deadlines, dependencies, and execution quality do not start to slip under pressure.
Specialists for the tasks few teams keep in-house.
Some event roles only become critical at certain scales or in certain environments. We bring the people who have done them before, one specialist at a time, only where the event needs it.
Specialist depth we can plug in includes, for example:
Reinforcement where the day gets tightest.
When the event goes live, structure matters more than theory. We can reinforce the operational side of delivery with clearer run-of-show discipline, issue visibility, venue-side coordination, and support for decision-making under pressure.
Scaled to the gap.
Not bigger than the event needs.
We do not force a standard team or a bloated delivery model onto every brief. Support is calibrated to the actual event environment, the real risk, and the exact points where the internal team needs reinforcement.
The operating system your mixed team works in.
The event.clinic toolset is a cloud-based event and production management system, the shared operating layer that keeps everyone aligned. It is where the plan lives, where progress is recorded, and where every responsibility, update, approval, budget line, and live decision stays visible to the whole team at once.
One shared record. Visible in real time.
The toolset exists to reduce fragmentation. Instead of the event living across inboxes, spreadsheets, and side conversations, the whole team works in one place. Our specialists record everything as it happens, tasks, decisions, dependencies, approvals, and the small operational details, so internal and plugged-in people read the same live picture at the same moment.
That shared record is the base of the collaboration. It is what lets external reinforcement slot into your team cleanly: one system, one source of truth, and no parallel version of the event running somewhere else.
One source of truth
Plan, run of show, budgets, vendors, and approvals live in one place, not scattered across separate tools.
Real-time visibility
Progress and decisions are logged as they happen, visible to every lead the moment they land.
No parallel event
Plugged-in specialists work inside your system, so there is never a second version of the event.
One system, every phase of the event.
The same operating layer carries the event from first planning to final debrief. Nothing resets when the phase changes, the record just keeps growing, and everyone keeps working from it.
Preparation
Planning, run of show, vendors, budgets, and approvals take shape in one place, with dependencies and owners clear from the start.
Production
Build-up and load-in tracked live. Responsibilities and changes stay visible as the event physically comes together.
Delivery
Show-day operations run on one shared run-of-show, with incident logging, alerts, and a single real-time picture for every lead.
Post-event
Reporting, documentation, and learning stay structured for debrief, continuity, and the next edition.
AI-enforced workflows, not AI theatre.
The system runs on structured workflows, and AI agents help enforce them. They chase missing inputs, keep the run of show current, flag conflicts and risks early, and turn scattered updates into one clean record. The result is less manual chasing and fewer things slipping through the cracks, with people still making every judgment call that matters.
The modules the team works through.
Each module is part of one system, not a separate tool. Together they cover the operational span of the event, from first plan to post-event debrief.
Planning and run of show
Build and manage the operational backbone of the event, from timelines and dependencies to live run-of-show updates.
Vendors and responsibilities
Keep suppliers, contractors, departments, and ownership lines clearer across the event lifecycle.
Budgets and approvals
Create stronger visibility across cost planning, changes, financial accountability, and approval flow.
Onsite visibility
Support live operations with issue logging, key updates, alerts, and a clearer picture of what needs attention.
Reporting and handback
Keep documentation, learning, and event history structured for debrief, continuity, and the next edition.
The same system also covers:
Illustration, one shared structure across zones, access, and operations
What the operating layer looks like.
The same discipline as the run of show on the front page, applied across the whole event: one shared, live view instead of a stack of disconnected tools.
- SEP 14City Marathon3 VENUES · 1,200 CREWLive
- SEP 21Brand Launch, Berlin1 VENUE · MEDIA DAYPrep
- OCT 03National Day Ceremony2 SITES · PROTOCOLPrep
- OCT 12Motorsport RoundCIRCUIT · BROADCASTPlan
- AUG 30Investor ForumCONGRESS CENTREClosed
- PO-0412Staging & riggingSUPPLIER APPROVEDApproved
- PO-0418AV & broadcastAWAITING SIGN-OFFPending
- PO-0421Crowd barriersDELIVERY NOTE DUEOrdered
- BUD-14Security & stewardingPLAN 142K · ACTUAL 138KOn budget
- BUD-22Catering & concessionsPLAN 90K · ACTUAL 97KReview
The system stays useful after we leave.
The toolset is not only there to support inserted specialists. It remains useful to the client team as an operational structure before, during, and after delivery.
Built from decades inside real events.
event.clinic is shaped by practical experience in professional event management, major-event environments, production reality, and the kind of operational pressure where details matter and improvisation becomes expensive.
Precise support beats full takeover.
The model comes from the repeated reality that many event teams do not need full external takeover. They need precise support, stronger operating structure, and specialist reinforcement at the moments where risk, load, and visibility rise fastest.
Environments we are built for.
- Major sports events
- High-pressure public events
- Federation and rights-holder environments
- Flagship corporate events
- Venue-led and agency-led productions
- Events with multiple stakeholders, suppliers, and operational pressure points
- Multi-venue and multi-city events
- Events delivered anywhere in the world
The events this model was forged in.
event.clinic did not come from a software roadmap. The model, the specialists, and the toolset carry the operational memory of some of the most demanding live events in the world, the environments where the discipline behind this system was learned.
Experience your team can borrow.
event.clinic is designed to let teams access senior experience, specialist reinforcement, and clearer operational discipline without having to permanently build every capability in-house.
Tell us where the event is under pressure.
If your team is stretched, the event has outgrown the normal model, or a specialist task is becoming a risk point, brief us. We will assess the gap and come back with a practical support model.
What kind of event is it?
Pick the closest match, we will refine the details together.
Select an event type to continue.
The shape of it.
Approximate answers are fine, briefs evolve.
Add at least a date or window so we can assess timing.
Where is the pressure?
Select everything that applies, this is what we assess first.
Select at least one, "Not sure yet" is a valid answer.
Where should we reply?
A senior director reviews every brief. No newsletter, no drip sequence.
Add your name and a valid email so we can reply.
Brief received.
Thank you, your brief is logged. A senior director reviews every brief personally, and you will hear back with a practical read on the gap and how we would fit in.
Prototype note: this form is a design demo and is not yet connected to a backend.
Plug into the unit.
event.clinic works through a trusted network of senior event specialists and freelancers. When an engagement needs your discipline, we want to already know you. Tell us where you fit.
Specialists who have run the room.
Producers and coordinators; accreditation and protocol leads; sport-operations and venue-command people; technical and broadcast specialists; and public-sector liaison, professionals who bring calm and structure when the pressure is highest.
By submitting, you consent to event.clinic processing your details in line with our Privacy Policy.
Please add your name, a valid email, your discipline, and a short note.
Thank you, you are on our radar.
We keep a network of trusted event specialists and freelancers. If your profile fits an upcoming engagement, we will reach out.
Prototype note: this form is a design demo and is not yet connected to a backend.
Start the conversation.
Whether you have a brief, a question, or a partnership in mind, we would like to hear from you. A senior director reads what comes in.
Reach us.
- New briefs, the fastest route is to start your brief.
- General enquiries, mail@event.clinic
- Work with us, event professionals can register interest here.
- Where we work, a European unit with an international team, operating worldwide.
[event.clinic legal entity name] · Reg. no. [company registration number] · [registered address]
Send a note.
By submitting, you consent to event.clinic processing your details in line with our Privacy Policy.
Please add your name, a valid email, and a message.
Message sent.
Thank you, we will come back to you personally.
Prototype note: this form is a design demo and is not yet connected to a backend.
Terms & Conditions
The terms governing use of the event.clinic website, the event.clinic toolset, and our reinforcement services.
Last updated: [date] · Draft for review
1. Who we are
This website and the event.clinic toolset are operated by [event.clinic legal entity name], a company registered in Hungary under company registration number [company registration number], with registered office at [registered address] ("event.clinic", "we", "us"). You can contact us at mail@event.clinic.
2. About these terms
These Terms govern your access to and use of this website, any account on the event.clinic toolset, and the reinforcement services we provide. By using the site or our services you accept these Terms. Where we enter into a separate written agreement or statement of work with a client, that agreement prevails over these Terms to the extent of any conflict.
3. Our services
event.clinic provides calibrated reinforcement for event teams, additional capacity, specialists, and day-of command support, together with access to the event.clinic toolset. Submitting a brief through this website is a request to start a conversation; it does not create a binding contract. The scope, fees, timing and responsibilities of any engagement are set out in a separate written agreement.
4. Your responsibilities
- You keep ownership of and accountability for your event.
- You provide accurate information and timely access needed for the engagement.
- You use the toolset and any credentials responsibly and only as permitted.
- You comply with applicable laws, venue rules and safety requirements.
5. Fees and payment
Fees are as set out in each written agreement or statement of work. Unless stated otherwise, invoices are payable within [number] days. Late payments may accrue statutory interest in line with applicable Hungarian and EU rules on combating late payment in commercial transactions.
6. Intellectual property
You retain all rights in your event, your brand and your materials. event.clinic retains all rights in the toolset, its underlying software, methodology and know-how. During an engagement we grant you a limited, non-exclusive, non-transferable right to use the toolset for that event. Nothing transfers ownership of the toolset to you.
7. Confidentiality
Each party will keep the other's confidential information secure and use it only for the engagement. This duty continues after the engagement ends.
8. Data protection
Our handling of personal data is described in our Privacy Policy. Where we process personal data on your behalf as part of an engagement, our Data Processing Agreement applies.
9. Liability
Nothing in these Terms limits liability that cannot be limited by law (including for death or personal injury caused by negligence, or for fraud). Subject to that, and to the fullest extent permitted by law, event.clinic is not liable for indirect or consequential loss, and our total liability in connection with an engagement is limited as set out in the relevant written agreement.
10. Term and termination
These Terms apply while you use the site or our services. Engagement-specific term and termination rights are set out in the relevant written agreement.
11. Force majeure
Neither party is liable for failure or delay caused by events beyond its reasonable control.
12. Governing law and jurisdiction
These Terms are governed by the laws of Hungary, and the courts of Hungary have jurisdiction, without prejudice to any mandatory consumer-protection rights you may have under EU law.
13. Changes
We may update these Terms from time to time. The version published on this page applies to your current use.
14. Contact
Questions about these Terms: mail@event.clinic.
Privacy Policy
How event.clinic collects and uses personal data, in line with the EU GDPR and Hungarian data-protection law.
Last updated: [date] · Draft for review
1. Data controller
The controller of your personal data is [event.clinic legal entity name], [registered address], Hungary. Contact: mail@event.clinic. [If a Data Protection Officer is appointed, add contact details here.]
2. What we collect
- Brief and enquiry data, the details you submit through the brief, contact and "work with us" forms (such as name, organisation, email, and the information you choose to share).
- Professional profile data, where you register interest in working with us (discipline, experience, and any links you provide).
- Technical data, basic information your browser sends, and any analytics or cookie data described in section 5.
3. Why we use it, and our legal basis
- To respond to your brief or enquiry and to provide our services, performance of a contract or steps taken at your request (GDPR Art. 6(1)(b)).
- To assess and contact event professionals who register interest, our legitimate interests in building a specialist network (Art. 6(1)(f)), or your consent where required.
- To operate, secure and improve the website, our legitimate interests (Art. 6(1)(f)).
- To meet legal, accounting and tax obligations, legal obligation (Art. 6(1)(c)).
4. Who we share it with
We share personal data only with service providers who process it on our behalf (such as hosting, email and analytics providers) under appropriate contracts, and with authorities where required by law. We do not sell your personal data.
5. Cookies and analytics
This site uses the cookies necessary to function, plus any analytics cookies described in our cookie information. Where analytics or other non-essential cookies are used, we ask for your consent first. [Insert cookie details or cookie-banner reference.]
6. International transfers
We aim to keep personal data within the European Economic Area. Where data is transferred outside the EEA, we rely on an adequacy decision or appropriate safeguards such as the European Commission's Standard Contractual Clauses.
7. How long we keep it
We keep personal data only as long as needed for the purposes above, then delete or anonymise it. Enquiry data is kept for [period]; professional-network data is kept for [period] or until you ask us to remove it; records required for legal or tax reasons are kept for the statutory period.
8. Your rights
Under the GDPR you have the right to access, rectify, erase, restrict or object to processing of your personal data, the right to data portability, and the right to withdraw consent at any time where processing is based on consent. To exercise any right, contact mail@event.clinic.
9. Complaints
Please contact us first with any concern. You also have the right to lodge a complaint with the Hungarian supervisory authority, the National Authority for Data Protection and Freedom of Information (NAIH), or with the supervisory authority in your EU country of residence.
10. Security
We use appropriate technical and organisational measures to protect personal data against loss, misuse and unauthorised access.
11. Changes
We may update this policy. The version on this page is the one that applies to your current use.
Data Processing Agreement
The terms that apply when event.clinic processes personal data on behalf of a client, under Article 28 of the EU GDPR.
Last updated: [date] · Draft for review
1. Roles
Where event.clinic processes personal data to deliver services to a client, the client is the controller and event.clinic is the processor. This agreement supplements the main services agreement between the parties.
2. Scope and instructions
event.clinic processes personal data only on the client's documented instructions, including as to transfers, unless required otherwise by EU or Hungarian law. The subject matter, duration, nature and purpose of the processing, the types of personal data and the categories of data subjects are set out in Annex 1.
3. Confidentiality
event.clinic ensures that people authorised to process the data are bound by an appropriate duty of confidentiality.
4. Security
event.clinic implements appropriate technical and organisational measures under Article 32 GDPR, as described in Annex 2.
5. Sub-processors
The client gives general authorisation for event.clinic to engage sub-processors, provided event.clinic imposes equivalent data-protection obligations on them and informs the client of intended changes, giving the client the chance to object.
6. Assisting the controller
event.clinic assists the client, as far as possible, in responding to data-subject requests and in meeting the client's obligations on security, breach notification, data-protection impact assessments and prior consultation.
7. Personal data breaches
event.clinic notifies the client without undue delay after becoming aware of a personal data breach and provides the information the client needs to meet its own obligations.
8. International transfers
Any transfer of personal data outside the EEA is made only under an adequacy decision or appropriate safeguards, such as the Standard Contractual Clauses.
9. Return or deletion
At the end of the services, event.clinic deletes or returns all personal data and deletes existing copies, unless EU or Hungarian law requires continued storage.
10. Audits
event.clinic makes available the information needed to demonstrate compliance and allows for and contributes to audits, including inspections, by the client or an auditor the client appoints.
11. Governing law
This agreement is governed by the laws of Hungary and by the GDPR.
Annex 1, Details of the processing
[Subject matter; duration; nature and purpose; types of personal data; categories of data subjects.]
Annex 2, Security measures
[Description of the technical and organisational security measures.]
Code of Ethics
The principles that govern how event.clinic works with clients, partners, and the specialists who plug in with us.
Last updated: [date] · Draft for review
The client stays in charge
We reinforce; we do not take over. Ownership, authority and client relationships stay with the team that holds them.
Discretion and confidentiality
We work quietly and keep what we see confidential. Much of our best work is never publicly attributed to us, and we are comfortable with that.
Honesty about what we do
We represent our experience and capabilities truthfully. We do not invent credentials, inflate results, or claim work that is not ours.
Minimum effective intervention
We recommend only the support the event genuinely needs, never more people, process or cost than the situation calls for.
Safety and duty of care
The safety of the public, participants and crew comes before schedule, spectacle or commercial pressure.
Data protection and privacy
We handle personal and operational data responsibly and in line with the GDPR and applicable law.
Integrity and anti-corruption
We do not offer or accept bribes or improper advantages, and we comply with applicable anti-corruption and competition law.
Conflicts of interest
We identify and manage conflicts of interest openly, and we decline work where a conflict cannot be managed fairly.
Fair treatment of people
We treat our specialists, freelancers, partners and suppliers with respect, pay fairly, and expect the same standards from those we work with.
Accountability
We own our mistakes, put them right, and learn from them.